Introduction

ACTREC Alumni Association has an array of outstanding members who have established themselves in different walks of life and hold distinguished positions in research as well as various industries. The objective of the Association is to provide a platform for the members to interact, contribute and to sustain a sense of belongingness and responsibility amongst the members of the Association with ACTREC through mutually beneficial contacts. The alumni members are in touch with the institute and provide support in scientific and academic activities in order to strengthen the existing departmental activities.

The Alumni Association of the Institute also has been actively conducting various activities in the form of lectures, workshops, debates for the benefit of students. The Association has sponsored many scientific programs, research projects and invited lectures on Frontiers of Science. These lectures and workshops enable the students to establish a rapport with eminent personalities who have already made their mark in various fields. It offers financial assistance to several needy and deserving students. It sponsors seminars, lectures and debate competitions, Research Scholars’ Meet and many others. To support, encourage and overall development of young researchers, the association recognize the talents and distribute Awards for their performance during scientific seminars and presentations.

Executive Committee

Objective

AAA plans to offer valuable programs to foster connections amongst all alumni, while providing special benefits to members. The aims and objectives of the Association are:

1. To provide a forum for members of the Association for interaction and to sustain a sense of belonging amongst the members of the Association with the Centre through mutually beneficial contacts.
2. To provide avenues for drawing the knowledge and expertise of the alumni for furthering the social cause of the Institute as a leading Centre of Excellence.
3. To foster linkages amongst the alumni and to promote personal and friendly relations through meetings and get-togethers by inviting public.
4. To collect, and distribute any such information as may be useful to the public at large.
5. To develop networking between the present and future alumni on a common platform on a continuing basis to spread knowledge among the public at large.
6. To foster continuing professional/ academic development by drawing support from achievers amongst the public in their respective fields.
7. To maintain funds for promoting scientific or academic activities that would be beneficial to public at large.
8. To organize annual reunions, felicitation of eminent alumni as well as national and international conferences, seminars, workshops, symposia on the selected topics of Science & Technology to strengthen / share knowledge base.
9. To facilitate exchange of ideas and information amongst scientists working in different research areas of Cancer and Biology.
10. To award scholarships/ fellowships on such terms and conditions as the Managing Committee may think fit for the purpose of undertaking pursuing and encouraging higher education and research.

Constitution

1. Name and Office:

The Association shall be called the "ACTREC ALUMNI ASSOCIATION" (hereinafter referred to as "THE ASSOCIATION"), of the Indian Cancer Research Center, Cancer Research Instituteand Advanced Center for Treatment, Research & Education in Cancer, hereafter referred to as the Institute, and its Office shall be located at theAdvanced Centre for Treatment, Research & Education in Cancer, Tata Memorial Centre, Kharghar, Navi Mumbai-410210.

2. Aims and Objectives:

3. Financial Year:

The Financial year of the Association shall be from April 1st to March 31st.

4. Membership of AAA:

5. Management of the Association:

The Executive Committee will consist of President, Vice-President, a Secretary, a Joint-Secretary, a Treasurer, a Joint-Treasurer and Executive Committee Members.

The Management of the Association shall be vested in an Executive Committee. It shall consist of not less than 15 and not more than 20 members.

Director of the Institute and another member of the Institute to be nominated by the Director as ex-officio members (this member need not be a member of the association)

For efficient functioning Secretary, Treasurer and the President should be from Mumbai, Navi Mumbai or Thane.

The mandate of the Executive will be for a period of three years. It will be responsible for running the Association for fulfilling the objectives stated in Article 2 and other programs of benefit to the organization. It will be authorized to accept donations, gifts and bequests for the furtherance of the aims and objectives of the Association. No member of the Association shall enter into any dealings on behalf of the Association, unless the Executive Committee has previously authorized him or her.

Any casual vacancy occurring in the Executive Committee, except that of President, may be filled by the Executive Committee by co-option from time to time without changing the basic structure of the Executive Committee as prescribed in Article 5 a) to e).

6. Management of account:

The bank account shall be operated by any two persons of the following- the Treasurer, the President and the Secretary.

The Association's investments and any other property shall be held in the name of the Association.

c.The Executive Committee may also, by resolution, designate the Secretary or the President of the Association to sign any documents, etc., other than those referred to in paragraph (a) and (b) of this Article, on behalf of and binding on the Association. Every such designation shall be specific, and shall cease after completion of its purpose.

7.Functions of the Executive Committee:

A) i. The responsibility of running the Association

    ii. Planning the activities of the Association such as organizing meetings,workshop etc.

B) i. President will preside over the meetings of the Executive Committee and all other meetings

    ii. The Vice-President in the absence of the President will preside over the meetings of the Executive Committee meeting and all other meetings.

    iii. Treasurer will be responsible for

   iv. Secretary will be Executive Officer of the Association and shall be responsible for

1. All day-to-day activities of the Association.
2. Maintaining minutes of all the meetings of the Executive Committee and the General Body.
3. Convening the Executive Committee and General Body meetings.
4. Maintaining all records of the Association.
5. Submitting an Annual statement of activities of the Association to the General body

Executive Committee Meetings:

8. The Executive Committee shall meet as often as may be necessary, but not less than twice every year to transact the business of the Association. The President shall preside at such meetings. In his/her absence, the Vice-President shall preside, and in the absence of the President and of the Vice-President, the members present at the meeting shall elect one amongst themselves to preside.

9. Five members shall form a QUORUM for Executive Committee meetings. If there is no quorum in the meeting, the presiding person may decide on the place and time of the next meeting for which no quorum will be required.

10. At least a week notice shall be given for a meeting of the EXECUTIVE COMMITTEE. The meeting shall be convened by the Secretary designated for the purpose, in consultation with the President and the Director of the Institute. Any five Members of the Committee may require the Secretary to call a meeting of the Committee by requisition in writing, stating the object for which they desire that the meeting be called, and thereupon the Secretary shall proceed to do so. In the event of the Secretary failing to convene such meeting within thirty days after receipt of the requisition by him, the members who requested for the meeting may themselves convene a meeting of the Committee on due notice.

Annual General Meeting:

11. The Annual General Meeting of the Association shall be held every year not later than 15 months after the holding of the previous Annual General Meeting to transact the following business:-

1. To consider the Annual Report and Audited Statement of Accounts.
2. To elect the President and other members of the Executive Committee at General Meeting of the Association held at every three years, unless this election was already held during the year at a Special General Meeting called for the purpose.
3. To appoint Auditor or Auditors and to fix their remuneration, if any;
4. To consider any other matter on the agenda.

12. A notice convening the ANNUAL GENERAL MEETING shall be sent, together with the Agenda by the Secretary, to each Member at least one month before the date of the meeting.

13. The notice of any motion to be proposed at the Annual General Meeting shall be sent to the Secretary in advance, so that it may be included in the Agenda of a subsequent meeting.

14. The President, and in his absence, the Vice-President, shall preside at such meeting. In the absence of both of them, those present shall elect one amongst themselves to preside.

THE QUORUM shall be twenty members. In the event of there being no quorum at the time and place appointed for a General Meeting, the same may be held by those present to be adjourned at the same place to a time 15 minutes later on the same day. At such an adjourned meeting the business on the Agenda may thereafter be transacted, even if there is no quorum.

Procedure at General Meetings:

Articles 12, 14 and 15 shall apply also to other General Meetings, unless otherwise specified herein below.

Procedure for election:

Voting and other procedures

First Executive Committee will be Ad-hoc and functional for three years. Subsequent Executive Committee Members will be elected by the procedure approved by the General Body.

Amendments to the Constitution:

18. Amendments to the Constitution of the Association as formulated in these Articles may be made from time to time by the General Body assembled in any Annual or Special General Body Meeting, provided there is always at least two-thirds of the members present and entitled to vote at a meeting shall vote in favor of such amendment.

19. Article 12 and 13 above shall be complied with for holding such Special General Body Meeting for consideration of any proposal of amendment. At such Meeting the QUORUM shall be twenty, and Article 15 shall not be applicable.

20. Any proposal of amendment shall be circulated along with the notice convening the meeting for the purpose.

Dissolution of the Association:

21. Procedure for dissolution

1. A proposal for the dissolution of the Association shall be considered at a Special General Meeting called exclusively for the purpose, and shall be determined by not less than a three-quarters majority of the Members present and entitled to vote.
2. The QUORUM for such a meeting shall be one-third of the number of Members on the Register of the Association, and Article 15 shall not be applicable.
3. The proposal, if carried by such a majority shall be required to be confirmed by a like majority and a like quorum at a subsequent Special General Meeting, called exclusively for the purpose of confirmation, to be held not earlier than 60 days from the date of the previous meeting.

22. Articles 12, 14 and 20 above shall be complied with mutatis mutandis.

23. In the event of dissolution, the funds and assets of the Association shall be transferred to theAdvanced Centre for Treatment, Research & Education in Cancer endowment Fund.

Membership Guidelines

Alumni Members: All the individuals who have acquired the post graduate degree of M.Sc./ M.D./ Ph.D. through the Centre (ICRC, CRI or ACTREC) are eligible for Alumni Membership. They may still be working at the Centre or may have left the Centre.

Affiliate Members: Individuals belonging to either of these categories are eligible for Affiliate Membership: (a) Faculty members of the Centre who have acquired post-graduate/ doctoral degree from another organization and have been with the Centre for at least two years; (b) Post graduate students under various disciplines of Science and graduates in Medicine and Allied fields, who have been working for the Ph.D. degree at the Centre for at least two years; (c) Current staff members of the Centre who have acquired Master’s degree under various disciplines of Science, Medicine and Allied fields from any other organization and have been with the Centre for at least two years after obtaining post-graduate degree.

Once Affiliate Members leave the Centre, they will be considered as Alumni Members.

Associate Members: Individuals belonging to either of these categories are eligible for Associate Membership: (a) Post-Doctoral Fellows working at the Centre for minimum one year, (b) Post-graduates (M.Sc., M.Tech., M.D., M.Pharm., M.V.Sc., M.Lib.Sc., etc.) working at the Centre either as temporary staff, project staff or trainees for minimum one year. (c) Graduates (B.Sc., B.Tech., B.Pharm., M.B.B.S., B.V.Sc., etc) doing post-graduate dissertation project at the Centre as Trainee. Associate Membership continues even after the individual leaves the Centre.

Well Wishers: Individuals (who are not Alumni/ Affiliate Members), Institutions, Corporates, Business groups and other organizations that donate Rs. 5,000/- or above to AAA will be considered as “Well Wishers”.

Rights & Privileges
The rights and privileges of a member shall not be transferable.
The right to hold elective office shall be restricted to Alumni Members only.
The right to propose and/or second candidates shall be restricted to Alumni/ Affiliate Members only.
The right to vote shall be restricted to Alumni/ Affiliate Members only.

Membership Fees
Alumni/ Affiliate Members: Rs 1000/- (resident Indians); USD 30 (non-resident Indians)
Associate Members: Rs 500/-

Membership Payment - Bank Details
Beneficiary Bank : Central Bank of India
Branch : Central Bank of India, ACTREC Kharghar Branch, Navi Mumbai – 410210
IFS code : CBIN0284047
Account No. 1797304312
MICR code : 4000016114

Application Form

New Alumni Membership - Offline Application Form (Duly Signed form can be sent through email,by post or hand Delivery)

New Alumni Membership - Online Application Form

Member Directory